Professional Conference and Meeting Planning Services for Businesses, Associations and Nonprofits
Prepare. Prepare. And prepare some more. That is what it takes to pull off conferences and meetings that meet your objectives and exceed attendee expectations. Most businesses, associations and nonprofits simply do not have the resources and expertise in house to plan and execute successful conferences, trade shows or meetings. It can be nearly impossible for someone to plan a large conference or meeting in addition to his or her “regular” job.
- Developing a detailed plan and budget
- Establishing event goals
- Determining a theme
- Décor concepting
- Negotiating vendor contracts
- Setting up the registration process
- Designing and sending out invitations
- Booking transportation
- Accommodations
- VIP management
- Communicating with attendees, sponsors and exhibitors
- Managing sponsorship benefits and fulfillment
- Overseeing food and beverage service/menu selection
- Audiovisual and production management
- Photography and videography
- Post-event reconciliation of budget, attendance and overall evaluation of the success of your conference or meeting
Saxon Special Events Offers a Full Spectrum of Event Planning and Event Management Solutions Including:
Whether your conference or meeting is in the Atlanta area, another part of the state of Georgia or beyond, I will help you create an event that meets your goals.
Conferences & Meetings Gallery
Post-Event Debriefs
Event planning does not end when your last guest leaves. There are always loose ends to tie up; and even when an event seems to have been flawless, a formal debrief helps to uncover elements that can be improved upon in the future. The post-event debrief process includes:
- Paying all outstanding vendor invoices
- Reconciling actual expenses against the event budget
- Scheduling a debrief meeting with key players to discuss all aspects of the event and what worked well and what did not
- If appropriate, developing and sending out a post-event survey to attendees
- Documenting successes and areas for improvement for future reference
As a professional event planner, my job is not finished until we have fully discussed and evaluated all aspects of your event.